Plan Your Financing Before Ordering Equipment: Why Timing Matters

When it comes to buying equipment, the focus usually falls on the machine itself—features, cost, and how fast it can be delivered. But one step that often gets overlooked is planning your financing ahead of time. With lead times and shipping delays more common than ever, having financing lined up before you order can save headaches and keep your projects moving.

Why Financing Ahead Matters

If you wait until the equipment is ready to ship before arranging financing, you could be stuck in limbo. Lenders need time to review your application, verify documentation, and approve terms. Even a short delay can put your order on hold, or worse—risk you losing the equipment to another buyer.

By planning ahead, you:

• Lock in terms before equipment is ready

• Avoid last-minute stress with paperwork

• Give your vendor confidence the deal will close

  
  

Lead Times Are Longer Than You Think

Global supply chain challenges mean that many pieces of equipment—especially in construction, manufacturing, and transportation—can take weeks or even months to arrive. If you don’t start the financing process until delivery is imminent, you may find yourself scrambling.

Planning financing in advance means your approval is ready when the equipment is. Some lenders even allow approvals to stay valid for up to 90 days, giving you flexibility while you wait.

Shipping, Setup, and Other Delays

It’s not just about delivery. Once your equipment arrives, there may be additional steps like shipping, installation, or operator training. Financing arranged ahead of time ensures that these costs are covered and you’re not left paying out of pocket to get the asset up and running.

How to Plan Effectively

1. Talk to Your Vendor Early – Ask about lead times, shipping expectations, and when payment will be due.

   
   

2. Start Financing Applications Right Away – Don’t wait until the order is confirmed. Get pre-qualified so you know your numbers.

   
   

3. Include All Costs – Financing isn’t just for the equipment itself. You may be able to roll in shipping, installation, or training.

   
   

4. Work With the Right Partner – A financing company that works directly with your vendor can coordinate timing, making sure payments are released when the equipment is ready.

   
   

Bottom Line

In today’s market, equipment doesn’t just show up at your door overnight. Lead times, shipping schedules, and setup costs can throw off even the best-laid plans if financing isn’t secured in advance. By planning your financing before you place the order, you’ll avoid delays, keep your project on schedule, and protect your cash flow.

Want to make sure you’re ready when your equipment is? Let’s plan your financing ahead—so when the machine arrives, all you have to do is put it to work.

About the Author

   Jared Holmes is the founder of Brilliance Funding Partners, where he helps business owners navigate the commercial lending landscape with confidence. With 9 years of hands-on experience in SBA lending, equipment financing, and working capital solutions, Jared focuses on asking the right questions and delivering financing strategies that make sense for each business. Connect with Jared for a personalized conversation about your options.